SOZO TATTOO STUDIO LIMITED – PRIVACY POLICY
Last Updated 13/07/2025

ABOUT US
Sozo Tattoo Studio Limited (“Sozo Tattoo”, “we”, “us”, “our”) is a private limited company registered
in England & Wales with company number [TO BE CONFIRMED].
Registered office: First Floor, 84 Cornwall Street, Plymouth, PL1 1LR.

CONTACT US
For any privacy-related enquiries, please contact our Data Privacy Manager (Joshua King):
Address: First Floor, 84 Cornwall Street, Plymouth, PL1 1LR
Email: sozotattoostudio@gmail.com
Phone: 07971 020398
You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) via
www.ico.org.uk, but we encourage you to contact us first to resolve any concerns.

INTRODUCTION
This Privacy Policy explains how Sozo Tattoo collects, uses, and protects your personal data when
you:
• Visit our website or social media pages
• Book or attend an appointment
• Complete consent or aftercare forms
• Take part in photography or video (e.g. for portfolios or promotions)
We do not knowingly collect data from individuals under 18, in line with UK tattooing laws.

CONTROLLER INFORMATION
Sozo Tattoo Studio Limited is the controller responsible for your personal data under the UK
General Data Protection Regulation (UK GDPR).

WHAT DATA WE COLLECT
We may collect the following types of personal data:
• Identity Data: Full name, date of birth (to verify age), gender
• Contact Data: Phone number, email, address
• Medical/Health Data: Any disclosures relating to allergies, conditions, or relevant history
• Photographic Data: Images of tattoos and/or clients for portfolio use (with consent)
• Transaction Data: Appointment bookings, deposits, payment history
• Technical Data: IP address, browser/device type, location (from website usage)
We also collect Aggregated Data (e.g. appointment trends) which does not identify individuals.

HOW WE COLLECT YOUR DATA
• Directly: When you fill out forms, call, message, or email us
• Indirectly: Via our website (cookies), booking systems, or social media
• With consent: When you allow us to use your tattoo photos or provide reviews/testimonials

WHY WE USE YOUR DATA
• Purpose Lawful Basis
• Booking appointments and verifying age Performance of a contract
• Assessing suitability for tattoo (e.g. medical info) Consent / Vital interests
• Managing payments Performance of a contract / Legal obligation
• Sending reminders or aftercare info Legitimate interest
• Using images for marketing or portfolios Consent
• Complying with tattoo regulations and legal requirements Legal obligation

MARKETING & PROMOTIONS
We ask for consent to use your photos or contact you about promotions. You can withdraw
consent at anytime.

DATA SECURITY
We apply physical, technical, and organisational safeguards to protect your data. Only trained
staff/contractors have access, and we follow all UK GDPR requirements.
DATA RETENTION
We retain:
• Client records (e.g. consent forms): for at least 2 years, in line with UK health and safety
guidance
• Financial records: for 6 years, per HMRC rules
• Images/portfolio content: as long as consent is valid
You can request deletion or review at any time.

YOUR RIGHTS
You have the right to:
• Access your personal data
• Correct inaccurate data
• Request deletion (where applicable)
• Withdraw consent at any time
• Object to processing or marketing
• Lodge a complaint with the ICO
To exercise your rights, please contact our Data Privacy Manager (details above).

THIRD PARTIES
We do not share your data with third parties except:
• With your explicit consent (e.g. for photo use)
• When legally required (e.g. for insurance, audits, or law enforcement)
We do not sell your data and do not transfer your data outside the UK unless secure protections
are in place.

CHANGES TO THIS POLICY
We may update this Privacy Policy. The latest version will always be available at our studio and on
our website.